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Human Resource Coordinator

Posted on March 1st, 2023 at 9:01 AM


JOB TITLE: Human Resource Coordinator          FLSA STATUS: Non-Exempt
DIVISION: Administration                                 SUPERVISORS: Chief Executive Officer

SUMMARY: Assists with Human Resources functions including time and attendance, interviewing and hiring, firm events, benefits, performance evaluation, recordkeeping, and employee development.  Also provides support for administrative team and attorneys when needed.


  1. Associate degree or certification in Business Administration, Human Resources, Accounting or related field.
  2. At least four years prior experience providing human resource support in a similar setting.
  3. Proven ability to follow instruction and produce accurate work in an organized and timely fashion.
  4. Interpersonal skills necessary to communicate effectively with courtesy and tact with a diverse group of people.
  5. Ability to work required hours in a law firm environment and provide own transportation to and from work.

ESSENTIAL DUTIES AND RESPONSIBILITIES: “Essential functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.

  1. Coordinate payroll timekeeping process for support staff in order to provide timely information for each pay period by the designated due date. Review timesheets for accuracy and completeness, bringing appropriate questions and concerns to the Chief Executive Officer.
  2. Record time-off requests and maintain accurate account of support staff attendance. Review requests for conflicts and balance available and assign coverage as required.  Consult with Chief Executive Officer as needed. 
  3. Generate, distribute, and analyze various reports to support the HR function.
  4. Assist with and manage as required various HR compliance projects.
  5. Schedule interviews for job applicants. Prepare and send applicant responses and maintain records according to EEOC regulations. Prepare orientation packets for new employees and coordinate set up of workspace prior to arrival. Prepare termination packages for exit interviews.
  6. Maintain accurate and complete benefit form and document files. Assist personnel in applying for benefits by answering questions and providing forms and contact information.  Assist Chief Executive Officer with benefit renewals and notifications.  Process benefit enrollment and termination requests and monitor accuracy of enrollment reports.
  7. Coordinate the performance evaluation process. Maintain and organize up-to-date job descriptions and performance evaluation forms.
  8. Maintain an organized personnel file system. Regularly update payroll demographic information and employee lists.
  9. Produce internal firm communications as directed and according to prevailing Knox Best Practices.
  10. Assist with the coordination of training and development sessions for attorneys and staff. Coordinates application process for attorney licensure in other states. 
  11. Participate in training programs to learn and incorporate new computer skills and operational methods to meet prevailing Knox Best Practices as required for the position.
  12. Perform all other tasks as may be assigned from time to time by attorneys, administration, or the Chief Executive Officer.


  1. Organized
    Coordinate and prioritize work to complete tasks in a timely manner and meet deadlines. Maintain neat and orderly filing systems and work areas.
  2. Motivated
    Take initiative in obtaining information required to complete assignments. Ask questions when in doubt.  Display innovation in developing new methods to assignments.  Select suitable alternatives when confronted by obstacles.
  3. Collaborative
    Exhibit teamwork effort. Adjust work priorities and go with the flow when changes occur. Extend kindness and consideration to fellow employees.
  4. Professional
    Poised and effective under pressure. Accept constructive criticism in a positive manner.  Display willingness to discuss problems with appropriate party.  Apply common sense and integrity to daily work and exercise proper judgment in dealing with clients.
  5. Responsible
    Keep current with supervisor by following through on assignments and discussing schedules. Display flexibility with work hours when necessary to complete assigned work.  Exhibit dependability through good attendance and timeliness.  Maintain confidentiality.


  1. Typical law firm office environment with generally little exposure to excessive noise, dust, temperature extremes, and the like.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.