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District Attorney’s Office Seeking Administrative Clerk

Posted on May 28th, 2019 at 2:41 PM

TITLE: Administrative Clerk / AFSCME

DEPARTMENT: District Attorney’s Office

GRADE: NB5

JOB NO.: 001030

DEFINITION OF CLASS:

Under direction, is responsible for highly responsible clerical and typing work of considerable difficulty or performs work on typing related equipment such as an on‑line terminal, word processor, or typewriter.  Performs other work as required.

DUTIES & RESPONSIBILITIES:

Assists County Detectives with clerical duties, including but not limited to, typing correspondence, orders and other requests.

Make copies of CD’s/DVD’s per Attorney requests.

Performs typing duties, including but not limited to, writing and filing correspondences, logs, forms, spreadsheets and subpoenas.

Logs and distributes incoming police reports. 

Enters Private Complaints into PMS. Logs, mails and files Private Complaint approvals and dismissals.

Record Preliminary Hearing dispositions into PMS. Responsible for the upkeep (filing and destroying) of open and closed Preliminary Hearing files

Processes files for Summary Appeal Hearings and notifies corresponding enforcement agencies Answers inquiries from the public.

Assists other support staff members in relieving them of their duties as needed.

The above statements reflect the general details considered necessary to describe the principal functions of the job and shall not be considered as a detailed description of all the work requirements that may be inherent in the job.

KNOWLEDGE, SKILLS, & ABILITIES:

Thorough knowledge of modern clerical methods.  Outstanding skill in performing office duties.    Thoroughness and accuracy.  Ability to compile and assemble data for reports.  Ability to deal successfully with the public.  Ability to operate on‑line terminal or other types of complex office machinery.  Ability to use correct written English with clarity.

MINIMUM REQUIREMENTS/QUALIFICATIONS:

High school graduate including courses in typing supplemented by three years of clerical experience or an equivalent combination of related training and experience.  Ability to type at least 60 words per minute.

SUBMIT INFORMATION TO:

Jillian V. Pauley
District Attorney’s Office
Erie County Courthouse
140 West 6th Street/Room 506
Erie PA 16501

OR

E-mail materials to JPauley@eriecountypa.gov

This position is open until filled.